Built for UK commercial property
Manage the property.
The books manage themselves.
InTenure raises the rent demands, watches your bank feed and posts the receipts as money arrives, keeps every landlord’s client money accounted to the penny, and files VAT with HMRC — so your team spends its time on buildings and tenants, not bookkeeping.
Landlords, agents and their accountants — one system, one version of the truth.
Bank feed — today
12 of 13 matched-
BGC LOMOND TRADING REF LT-0142
Unit 3, Clyde Works · Sep quarter rent
£4,250.00
✓ Receipt created
-
FPS HARBOUR CAFE LTD 88213
Kiosk 2, Pier House · monthly rent + arrears
£1,910.00
✓ Allocated to 2 invoices
-
BGC J PATEL
No payment reference on file
£850.00
Needs a look
Connected by open banking — balance agrees with the bank, updated 2 minutes ago.
Banking
The rent arrives. The bookkeeping is already done.
Most software makes you record a payment, then match it to the bank. InTenure works the other way round: connect your accounts by open banking and the bank is the source. As each payment lands, InTenure recognises the tenant by their payment reference, creates the receipt, and allocates it against the right invoices.
- ✓ Connected straight to your bank — no statement downloads, no rekeying, no waiting for month end
- ✓ Learns each lease’s payment references, so “BGC LOMOND TRADING” lands on the right lease every month
- ✓ Anything it can’t place goes to a short “needs a look” list, and every action can be undone
- ✓ Supplier payment runs exported as BACS files, straight from the approved invoices
Payment lands at the bank
Streams in over your open banking connection
Reference match
Tenant and lease identified automatically
Receipt & allocation
Posted to the landlord’s ledger, arrears updated
Client account …4821 — who owns what
Reconciled- Westgate Estates Ltd £38,410.22
- ↳ Tenant money on account £1,275.00
- Bridgefoot Holdings Ltd £12,904.61
- ↳ Tenant money on account £430.00
- R. Kaur (private landlord) £6,120.00
Client money
Every pound knows whose it is.
A client account is other people’s money, and InTenure treats it that way. Every balance is tagged to its owner — each landlord’s funds, with tenant money held on account shown under the landlord it belongs to. The sum always agrees with the bank, and you can show your auditor exactly why.
- ✓ General client accounts and landlord-specific accounts, with the rules enforced — money can’t be paid from the wrong pot
- ✓ Statement-balance reconciliation: prove each period agrees, not just that lines were ticked
- ✓ Owner statements and distributions generated from the same figures the ledger holds
VAT & MTD
Proper books for every landlord — and VAT filed for each one.
An agency isn’t one business — it manages many. InTenure gives each landlord entity its own ledger, its own invoice numbering, its own year end, and its own VAT registration. Making Tax Digital returns go to HMRC per landlord, calculated from the invoices already in the system.
- ✓Invoices raised by the agency on behalf of the landlord entity, numbered from that entity’s own sequence
- ✓ MTD VAT connected directly to HMRC — figures come from the ledger, and filed returns are frozen so history can’t drift
- ✓ Mixed portfolios welcome: VAT-registered companies next to private individuals, each handled correctly
VAT return — Westgate Estates Ltd · Q2 2026
- Box 1 · VAT due on sales
- £14,382.40
- Box 4 · VAT reclaimed
- £3,911.05
- Box 5 · Net VAT due
- £10,471.35
Bridgefoot Holdings isn’t VAT registered — InTenure simply never asks.
Leases
Leases the way they’re actually written.
Real leases are messy — quarter days that aren’t the English ones, tenants holding over past expiry, rent-free periods, stepped rents, interest only where the lease says so. InTenure models all of it, and the rent demands come out right without a spreadsheet on the side.
Custom quarter days
English, Scottish, or the four dates written into the lease — demands land on the day the lease says.
Holding over
Expired on paper, still in occupation, still billing — without pretending the lease didn’t end.
Rent history & steps
Stepped rents, rent-free periods and reviews as a timeline, with part-period apportionment handled.
Interest, only if agreed
Late-payment interest per lease at margin over base rate, after the grace days — never a blanket charge.
Break clauses & reviews
Notice periods tracked with reminders ahead of every break, review and expiry — nothing lapses quietly.
Any frequency
Weekly to annual and the bespoke cycles in between — the schedule builds itself from the lease terms.
Tenant Watch
Know something’s wrong before the rent stops.
No single signal tells you a tenant is in trouble — the pattern does. Tenant Watch reads your portfolio’s signals together: Companies House filings, how and when each tenant actually pays, how their arrears are trending. When the picture changes, you get an alert that says what changed and why it matters — weeks before it turns into unpaid rent.
Harbour Cafe Ltd — Gazette strike-off notice published, and the last two quarters were paid in instalments. Two signals, one conclusion: talk to them this week.
Lomond Trading Ltd — rent has landed later each quarter (4 → 11 → 19 days), and accounts are now 2 months overdue at Companies House.
Pier House Retail Ltd — new director appointed, but payments are on time and nothing else has moved. Noted, no action needed.
And the rest of the job, too.
The full day-to-day of a managing agent, in one place.
Service charges
Budgets, apportionments, on-account demands and year-end reconciliation.
Arrears chasing
Aged debtors, chaser letters, per-invoice grace days, and write-offs kept distinct from credit notes.
Owner statements
Clear periodic statements for each landlord, straight from their ledger.
EPC & compliance
Energy ratings tracked per unit with actions raised before regulations bite.
Tenant portal
Tenants see their invoices, statements and documents without phoning the office.
Documents & audit trail
Everything sent is archived against the lease, and every change is logged — who, what, when.
Isolated by design
Every organisation’s data is walled off at the database layer, not just the application.
Hosted in the UK
Your data lives in AWS London and stays there, encrypted at rest and in transit.
A full history
Filed VAT figures are frozen, receipts are undoable, and the audit log remembers everything.
See your own portfolio in it.
Bring a tenancy schedule to the demo — we’ll show it flowing through InTenure end to end, from rent demand to a receipted bank feed.